COVID-19 Resources for Veterinary Practices

Daily Breakeven Analysis While Sheltered In Place Orders in Effect

Budgeting is a foundation stone to cash management, and in an uncertain economy, practice owners should revisit daily breakeven computations for strategically planning resource utilization and borrowing needs.

While we can talk about capital infusion options elsewhere, we believe running your current numbers and solidifying daily cash needs is an important first step.

To that end, our team brushed off the breakeven calculation Excel workbook we have shared with many of you in the past, and created a version intended to capture variables resulting from the current C-virus reality.

The Excel workbook computes a breakeven cost per day. This model does not include calculations for building in potential profit or long term financial planning. The intent of this calculation is to assist you in determining the impact of reduced work-force, client revenues, and/or open days.  

We are also providing a complementary 48 minute webinar recording to assist you in utilizing the form.

You can access the recording via this link.

Please refer to this recording first, and if you determine that you would like more customized assistance, please contact our office and we can discuss setting up an engagement to help.

We are confident that this will assist you in planning for your practice during these challenging times. 

Paycheck Protection Program Forgiveness Calculator

As conflicting guidelines currently exist, the PPP Loan forgiveness computation is a very complicated process that involves assessing employee costs and equivalency usage during the 8-week measurement period, beginning with the date of loan funding. The measurement period results are compared with operations in pre-COVID financial periods that are convoluted and confusing in their descriptions. 

Practice owners must plan at the onset of the 8 week period as to hiring and labor usage decisions, that guide how specific practice costs are paid out of PPP loan proceeds. 

The loan forgiveness calculation is anything but straight-forward. We can assist you with the process. Schedule an hour ZOOM meeting with us. Using your practice's data and labor estimates, we will guide you through a strategy to keep you on a weekly plan to optimize loan forgiveness, and to be well-positioned for lender documentation required at the conclusion of the measurement period.

Paycheck Protection Program Loan Calculator

This Excel workbook helps you accumulate the CARES Act "Payroll Costs" requested by the SBA when you apply through an approved bank for a loan.

The calculator is based on the most recent April 8 guidance from Treasury and the SBA.

Keep in mind that your preferred approved-SBA lender bank will be your primary source for what it demands as a calculation and for the documents you will need to submit.

Be sure to cross check their requirements agaist the calculations you make with the attached worksheet and adjust as necessary.

The government may issue additional clarifications or changes at any time, given experiences since the CARES Act was signed into law on March 27, 2020. Be aware that this continues to be a very fluid situation.


AAHA NEWStat - April 9, 2020

Practice liquidity during a pandemic: A guide to the small business loans offered through the CARES Act


American Association of Equine Practitioners

April 8, 2020 - this webinar is of interest to ALL veterinary practice management teams

COVID-19 Business Continuity Planning for Equine Practitioners - Part 1

April 10, 2020 - this webinar is of interest to ALL veterinary practice management teams

COVID-19 Business Continuity Planning for Equine Practitioners - Part 2

Veterinary Hospital Managers Assocation

March 31, 2020 

Coronavirus - Financial Matters Owners and Managers Need to Focus On

April 16, 2020

Coronavirus - Payroll Issues Managers Must Know

Ohio Veterinary Medical Association

April 17,2020

COVID-19, CARES, and Mores: Update on Veterinary Business Continuity and Liquidity Issues

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