QuickBooks Setup

Although QuickBooks is designed for the layman to understand, the initial setup and installation must be done correctly in order for future information to be accurate.

All information necessary to setup manual accounting records is also necessary to setup and install QuickBooks on your desktop or online. This task is even more complicated if you switch from manual accounting operations to QuickBooks in the middle of the year.

Which accounting method will your practice use for best management reporting?  Will it be different for tax purposes? What chart of accounts do you need for your practice? How do you handle beginning balances?

An expert can easily answer all of these questions and complete the initial setup and Installation in a timely manner. In addition, your accounting employees receive training on the accounting software to enhance their performance.

How much does it cost? We will first want to find out a little more about your veterinary practice and your accounting records before we quote you an exact price. Rest assured that we work with many veterinary practice administrators and our rates are designed to fit client budgets.

As with any accounting software program, installation and training take time - time taken away from managing your practice. Here are some of the services we can provide during your QuickBooks setup or modification:

  • Evaluate your bookkeeping and accounting needs.
  • Assist in choosing the right level of on-line QuickBooks service for your practice.
  • Deploy the on-line QuickBooks account and establish users and their password accessibility and rights.
  • Set up the chart of accounts for your type of veterinary practice (Companion Animal, Equine, Food Animal, etc.)
  • Determine the optimal QuickBooks starting date to allow a smooth transition in reporting and other needs.
  • Loading accounts and balances as of the starting date.
  • Establish accounts payable details as of the starting date.
  • Enter the practice's ending statement bank balances and outstanding checks and deposits in transit as of the starting date.
  • Set up credit card accounts and establish outstanding charges and unreconciled payments.
  • Match the new QuickBooks trial balance as of the starting date with the trial balance from your old system.
  • Entering transactions since the selected starting date into QuickBooks.
  • Train your bookkeeping staff in Quickbooks use  to meet practice accounting, management and tax needs.

Ongoing QuickBooks Support Services to Consider:

  • Follow up training to ensure your staff is "on the right track"; keep us on retainer so that designated employees can call with questions to expedite clean books and advance their capabilities.
  • Monthly, quarterly or annual assessment of QuickBooks data to assist in tax preparation and management reports.
  • Customized financial dashboards that incorporate rolling 12 month financial results from QuickBooks on-line and information from the Veterinary Practice Information Management Software (VPIMS) platform, such as Cornerstone, Infinity, Avimark and any other.

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